Description of graphical content is included between Description Start and Description End. Transcript Start [Music] Fade up from black. Animation: Text for TSBVI transform into braille cells for TSBVI. [Music face out] Fade to black. Chapter 1. New & Noteworthy in 2018 [ Music ] [ Slide start: ] Description Start: Title: Texas School for the Blind & Visually Impaired Content: Annual Registration of Students in Texas with Visual Impairment & the Texas Deafblind Child Count November 2017 Presented by Cyral Miller, TSBVI Outreach Director, millerc@tsbvi.edu Brian Sobeck, Systems Support Specialist, sobeckb@tsbvi.edu Description End: Cyral Miller: Hi, welcome to the 2018 web training on the Annual Registration of Students in Texas with a Visual Impairment and the Texas DeafBlind Child Count. I’m Cyral Miller. I’m the Director of the Outreach Programs at the Texas School for the Blind and Visually Impaired. BrianSobeck: And I’m Brian Sobeck, and I am the Systems Support Specialist for Outreach. [ Slide start: ] Description Start: Title: Chapters Content: • New or Noteworthy in 2018 • Annual Registration of Students in Texas with Visual Impairment • The Texas DeafBlind Child Count • Registration of Students with Visual Impairment Receiving Accommodations through Section 504 • The Superintendent’s Approval Process • Final Tips for Everyone Description End: Cyral: On this video you’ll find out what’s new or noteworthy in the 2018 counts. What the specific categories are for the Annual Registration of Students in Texas with Visual Impairment and/or the Texas DeafBlind Child Count. We’ll also talk about the requirements under the Registration of Students Receiving Accommodations under Section 504. Those are students who are not enrolled in special ed but are eligible for services under visual impairment. We will talk about the Superintendent’s Approval Process, and how easy that is to accomplish. And then we’ll give you some final tips. [ Slide start: ] Description Start: Title: New or Noteworthy for 2018 Content: • Here's a helpful hint: The VI and Section 504 Registrations have a pale yellow background, while the Texas DeafBlind Child Count has a pale blue background. • The Superintendent login is found on the Texas DeafBlind Child Count login page. • New search features will help you to find students even if there is a number or letter transposed. Description End: There are several new and noteworthy items that we want to bring your attention to this year. The first is that they actually are color-coded. The V-I and Section 504 student registrations have a pale yellow background. [ Screen shot start: ] Description Start: Main menu page of Visual Impairment Registration Database Description End: So if you’re within one of those and you’re wondering, “Where am I?” the pale yellow is for students with visual impairment, and receiving accommodations under Section 504. [ Screen shot start: ] Description Start: Main menu page of Annual Deafblind Child Count Description End: The Texas DeafBlind Child Count, and the Superintendent’s login page will have a pale blue background. [ Slide start: ] Description Start: Title: New or Noteworthy for 2018 Content: • The Superintendent login is found on the Texas DeafBlind Child Count login page. • New search features will help you to find students even if there is a number or letter transposed. Description End: Brian: The Superintendent login is found on the Texas DeafBlind Child Count login page. New search features will help you to find students even if there is a number or a letter transposed. [ Screen shot start: ] Description Start: Main menu page of Visual Impairment Registration Database Description End: Cyral: Now this year, an new feature that I think you’ll like a lot, because you’re registering all students who have an auditory impairment, as well as a visual impairment on the Texas DeafBlind Child Count, as well as the Annual Registration of Students with Visual Impairment. You’ll be going back and forth between the two counts. [ Screen shot start: ] Description Start: Main menu page of Annual Deafblind Child Count Description End: And now there is a link in the top left of each application, so that you can click that and go between the two counts. [ Screen shot start: ] Description Start: Main menu page of Visual Impairment Registration Database Description End: [ Slide start: ] Description Start: Title: New or Noteworthy for 2018 Content: • New this year is a link in the top left of each application so that you can easily switch between the Annual VI Registration and the Texas DeafBlind Child Count. All students on the Texas DeafBlind Child Count are also entered in the Registration of Students with Visual Impairment, so you will be reminded to enter your students in both counts. Description End: You will also, as you did last year, be reminded to enter students in both counts. [ Screen shot start: ] Description Start: Student Data page of Annual Deafblind Child Count Description End: Brian: Statewide assessments are listed for you. If your student took the STAAR Alt 2, you’ll be asked to indicate whether it was scored, or NAAR, No Authentic Academic Response. [ Slide start: ] Description Start: Title: New or Noteworthy for 2018 Content: • Not a change, but please remember that parent addresses change often. Please double check that you are providing a current address. Description End: This is not a change but please remember that parent addresses change often. Please double-check that you are providing a current address. [ Screen shot start: ] Description Start: Student Data page of Visual Impairment Registration Database Description End: Cyral: At the end, instead of a contact person, we’re asking you to put the Teacher of Students with Visual Impairment who is assigned to that child’s IEP. In other words, all students in the district have a TVI who is providing their IEP instruction. We want that particular person. This will help us to know caseload size, it will help us to get to the right teacher when there are questions about materials for a student, or questions about registration. [ Screen shot start: ] Description Start: Student Data page of Annual Deafblind Child Count Description End: In the Texas DeafBlind Child Count, we’re asking you to put the TVI, AND a teacher of the Deaf or Hard of Hearing, who is involved in that child’s IEP. [ Slide end: ] Well, now you know what’s new in the counts. Let’s go over the requirements of the counts kind of step-by-step, and I think you’ll see how easy it is, and how important it is that we all complete the Annual Registration of Students with Visual Impairment and the Texas DeafBlind Child Count. [ Slide start: ] Description Start: Logo for Texas School for the Blind & Visually Impaired Description End: Chapter 2. Annual Registration of Students in Texas with Visual Impairment [ Slide start: ] Description Start: Title: Annual Registration of Students in Texas with Visual Impairment Content: Logo for Texas School for the Blind & Visually Impaired Description End: Cyral: Let’s start looking at the Annual Registration of Students in Texas with Visual Impairment. You’ll learn why this count is so important, and then, focus on some of the details that might be confusing to you. Remember that there's a glossary and a help file always available to you, on the website, in this online registration. And that if you have question please contact Brian Sobeck. [ Title start: ] Description Start: Brian Sobeck 512-206-9225 sobeckb@tsbvi.edu Description End: And you can find his name, email, and telephone number throughout this presentation. [ Slide start: ] Contents read by VoiceOver VoiceOver: Why Participate in Registration of Students in Texas with Visual Impairment? APH quota funds are determined by the number of students registered as being legally blind. Each student registered moves $272.69 to the Texas Instructional Materials Center for us to purchase materials from the American Printing House for the Blind Quota Fund. [ Slide start: ] Contents read by VoiceOver These registrations, in 2017, generated $1,424,259.80 to purchase materials for students enrolled in public schools. Students should be registered to qualify for braille and large print textbooks through the Division of Textbook Administration of the Texas Education Agency. [ Slide start: ] Contents read by VoiceOver A student must be registered in order to receive books and other materials from the Texas State Library and Archives Commission, Talking Book Program. Student registrations qualify students for services available through State Supplemental VI funding for the unique needs of students with visual impairment. [ Slide start: ] Contents read by VoiceOver These student counts help facilitate local, regional, and statewide program planning. [ Slide start: ] Contents read by VoiceOver What Do You Need to Complete the Annual Registration of Students in Texas with Visual Impairment? Basic demographic information. A Texas Student Data System Unique ID Number is required. The only exceptions are for infants under age 3, and unique situations for transfer students. A current eye report. [ Slide start: ] Contents read by VoiceOver An etiology of visual disability and other identified disabilities. Reading media and grade level of textbook used. Your superintendent’s signature. The Parental Consent Form, which can be found at-- [ Screen shot start: ] Description Start: Content: Online consent form in English Description End: www dot tsbvi dot edu, slash images, slash outreach, slash consent, dot pdf-- [ Slide start: ] Contents read by VoiceOver Getting Started with the Online Registration. [ Screen Shot start: ] Description Start: Content: TSBVI home page Description End: You can locate the online site by going to the TSBVI website, www dot tsbvi dot edu, and click on the link for the Annual Registration of Students in Texas with Visual Impairment home page. [ Screen Shot start: ] Description Start: Content: Annual Registration of Students in Texas with Visual Impairment home page Description End: It will take you to a page that gives lots of information about the registration process-- www, dot tsbvi, dot edu, slash about, dash vi, dash registration-- Click link on the right-hand side for the VI Registration login page-- www, dot tsbvi, dot edu, slash vireg/-- [ Screen Shot start: ] Description Start: Content: VI Registration login page Description End: Your login is the six-digit county district number without the hyphen. Enter the six digits only. [ Slide start: ] Contents read by VoiceOver Passwords. The password is a string of numbers sent to your district’s contact person by email from TSBVI Outreach. The district contact for VI Registration is typically a Teacher of Students with Visual Impairment or Special Education Director. This information was provided by your region’s education service center. [ Slide start: ] Contents read by VoiceOver Passwords are initially sent out via email in late November or early December. Reminders that include login credentials will be sent periodically until this count is closed. Registering students served under Section 504 is done with a separate password through the VI Registration site. This password is included in the email. Please contact Brian Sobeck at-- sobeck-b at tsbvi dot edu-- if you need either password resent for your district or charter. [ Screen shot start: ] Description Start: Main menu page of Visual Impairment Registration Database Description End: Registration Menu. At the top of the registration menu is your District Name, District Number, ESC Region, and District Status. As long as District Status is showing “Open” you can make changes to the registration. You have not completed the registration until the District Status shows “Closed.” Adding a Student. If you have new students to add, click on “Student Records,” [ Screen shot start: ] Description Start: Student List page of Visual Impairment Registration Database Description End: and then “Add Student” to fill in their information. [ Slide start: ] Contents read by VoiceOver Students who are deafBlind should be included on this registration. Students with multiple disabilities that include visual impairment should be included on this registration. [ Screen shot start: ] Description Start: Student Data page of Visual Impairment Registration Database Description End: Dropping a Student. If a student is no longer being served in this district, click on their name, and then click the blue statement at the very bottom of the screen under the “Accept” button. The system will drop the student from the 2018 registration list and move them to the archive list. [ Slide start: ] Contents read by VoiceOver Exceptions for students without Unique ID Numbers. Infants without Unique Texas ID numbers can now can be added by just entering the last four numbers of their Social Security Number. If you have a student without a Texas Unique ID who is not an infant, you can still register that student by calling Brian Sobeck at 512-206-9225. [ Screen shot start: ] Description Start: Main menu page of Visual Impairment Registration Database Description End: Student Records. This screen shows you a list of students who were on the registration last year. [ Screen shot start: ] Description Start: Student List page of Visual Impairment Registration Database Description End: Select a student to get the full record to open. [ Screen shot start: ] Description Start: Student Data page of Visual Impairment Registration Database Description End: You now can edit any of the data in the record. Please verify all the fields as there have been changes from the previous year. Carefully check the family address, the assigned Teacher of Students with Visual Impairment information, and note the accurate Statewide Assessment. [ Slide start: ] Contents read by VoiceOver Please also pay special attention to grade level for students who were coded I-P or P-S last year. [ Screen shot start: ] Description Start: Student Data page of Visual Impairment Registration Database Close-up of glossary buttons Description End: There is a glossary with definitions for each data point, indicated by a question mark in a blue circle. [ Screen shot start: ] Description Start: Glossary page of Visual Impairment Registration Database Description End: Please consult that glossary if you have questions on how to fill out a field. [ Slide start: ] Contents read by VoiceOver Changes for Existing Students. Make sure the Texas Student Data System Unique ID Number is entered for each student. The ten-digit Unique Texas ID is required for each child. Children birth-through-three may still use the last four digits of their Social Security Number if there is no Texas ID. Verify the current grade is accurate. Primary language of learner is defined as primary language used for instruction. If the child is being instructed at home, language still refers to the language used to instruct the child at home. [ Slide start: ] Contents read by VoiceOver Three Choices for Level of Blindness. [ Screen shot start: ] Description Start: Student Data page of Visual Impairment Registration Database Drop-down menu for Level of Vision field Description End: MDB – Meets the Definition of Blindness. [ Slide start: ] Contents read by VoiceOver A central visual acuity of 20/200, or less, in the better eye, with best correction, using the Snellen Chart, or a peripheral field of vision no greater than 20 degrees. [ Screen shot start: ] Description Start: Student Data page of Visual Impairment Registration Database Drop-down menu for Level of Vision field Description End: FDB – Functions at the Definition of Blindness. [ Slide start: ] Contents read by VoiceOver The American Printing House for the Blind defines this category in this way. A student whose visual performance is reduced by a brain injury or dysfunction may be considered blind, for educational purposes, when visual function meets the definition of blindness, as determined by an eye care specialist, or neurologist. Students in this category have unique visual characteristics often found in conditions referred to as neurological, cortical, or cerebral visual impairment. Even in the case of a non-communicative, or non-responsive student, there must be verification that the student meets the definition of blindness, or functions at the definition of blindness. [ Screen shot start: ] Description Start: Student Data page of Visual Impairment Registration Database Drop-down menu for Level of Vision field Description End: NLB – Not Legally Blind [ Slide start: ] Contents read by VoiceOver Does not meet either definition of blindness. [ Screen shot start: ] Description Start: Student Data page of Visual Impairment Registration Database Close-up of Reading Media fields Description End: Primary Reading Medium. If the student typically reads print, their primary reading medium is visual. For students with more significant visual impairment, who read most of their instructional materials in braille, please indicate that as their primary reading medium. [ Screen shot start: ] Description Start: Online version of Consent form in English Description End: Consent. The form titled CONSENT FOR RELEASE OF CONFIDENTIAL INFORMATION FROM THE REGISTRATION OF STUDENTS WITH VISUAL IMPAIRMENT AND THE TEXAS DEAFBLIND CHILD COUNT, found at-- www dot tsbvi dot edu, slash images, slash outreach, slash consent, dot pdf-- must be used to obtain the parental consent. This form can be viewed and downloaded in English, Spanish and Vietnamese. [ Screen shot start: ] Description Start: Student Data page of Visual Impairment Registration Database Close-up of Orientation & Mobility field Description End: Orientation and Mobility, O&M, Current Evaluation. [ Slide start: ] Contents read by VoiceOver Has the student received an evaluation from a Certified Orientation and Mobility Specialist within the last 3 years or has the ARD committee accepted an O&M evaluation as current? [ Screen shot start: ] Description Start: Student Data page of Visual Impairment Registration Database Close-up of Teacher first & last name fields Description End: Teacher of Students with Visual Impairment Assigned to Student. [ Slide start: ] Contents read by VoiceOver Give the name of the specific teacher of students with visual impairment, TVI, meeting the IEP goals for this student. Please do not enter all students from a district under one name if there are multiple TVIs. [ Screen shot start: ] Description Start: Student Data page of Visual Impairment Registration Database Close-up of Last Statewide Assessment Taken field & drop-down menu Description End: Last Statewide Assessment Taken. These fields have changed as options have changed. Please note which assessment the student took most recently. Your choices are, the STAAR, STAAR with Accommodations, STAAR L, which is being phased out, the STAAR Alt 2, or note that this student didn't take statewide assessment due to their age or grade. [ Slide start: ] Contents read by VoiceOver For students who took the STAAR Alt 2, mark whether it was scored or the student was designated as having N-A-A-R (No authentic academic response). [ Screen shot start: ] Description Start: Student Data page of Visual Impairment Registration Database Close-up of Accept button at bottom of the page Description End: Accept. If you do not click “Accept” at the bottom of the page after entering each student’s information, all of your work will be lost! [ Slide start: ] Animated button with text read by VoiceOver So, please, click "Accept" [click] and save all your work. [dramatic organ music & applause]. [ Screen shot start: ] Description Start: Main menu page of Visual Impairment Registration Database District Student List Report button is highlighted Description End: Close District Data. Once all student information is complete, return to the main menu. Click “District Student List Report” and download your data. Multiple formats are available. [ Slide start: ] Contents read by VoiceOver Click “Close All Entry for District” on the left. You must close all entries before the Superintendent can approve a district’s registration data. [ Slide start: ] Contents read by VoiceOver Deadlines. The information added should represent a snapshot of the current student body on January 1, 2018; or the first day school reconvenes after the winter break. The deadline for turning in this information is January 31, 2018. [ Slide start: ] Description Start: Logo for Texas School for the Blind & Visually Impaired Description End: Chapter 3. The Texas DeafBlind Child Count [ Slide start: ] Description Start: Title: The Texas Deafblind Child Count Content: Logo for Texas School for the Blind & Visually Impaired Description End: Brian: Now let’s have a look at the Texas DeafBlind Child Count. We’re going to go through this process step-by-step. The deadline to complete this is January, 31 2018, and also don’t forget that if a student is on the Texas DeafBlind Child Count, they will also need to be on the VI Registration. [ Slide start: ] Contents read by VoiceOver Getting Started with the Texas DeafBlind Child Count. You can locate the online site by going to the TSBVI website-- www, dot tsbvi, dot edu-- [ Screen shot start: ] Description Start: TSBVI website home page Description End: and click on the link for the Texas DeafBlind Child Count-- www, dot tsbvi, dot edu, slash about, dash deafblind, dash child, dash count-- [ Screen Shot start: ] Description Start: Content: Annual Registration of Students in Texas with Visual Impairment home page Description End: It will take you to a page that gives lots of information about the registration process. Click link on the right-hand side for the DeafBlind Child Count login page-- www, dot tsbvi, dot edu, slash dbcensus, slash-- [ Screen Shot start: ] Description Start: Content: Deafblind Child Count login page Description End: Your login is the six-digit county district number without the hyphen. Enter the six digits only. [ Slide start: ] Contents read by VoiceOver Students whose disability code includes both AI and VI should be included on this child count. [ Slide start: ] Contents read by VoiceOver The login and password codes for this data are the same as the login and password for the Annual Registration of Students in Texas with Visual Impairment. [ Screen Shot start: ] Description Start: Content: Deafblind Child Count login page Description End: Passwords. [ Slide start: ] Contents read by VoiceOver The password is a string of numbers sent to your district’s contact person by email from TSBVI Outreach. The district contact for the DeafBlind Child Count is typically a Teacher of Students with Visual Impairment, Teacher of Students who are Deaf and Hard of Hearing, or the Special Education Director. This information was provided by your region’s education service center. [ Slide start: ] Contents read by VoiceOver Passwords are initially sent out via email in late November or early December. Reminders that include login credentials will be sent out periodically until this count is closed. Please contact Brian Sobeck at-- sobeckb, at tsbvi, dot edu-- if you need the password resent for your district or charter. [ Screen shot start: ] Description Start: Main menu page of Annual Deafblind Child Count Description End: Registration Menu. At the top of the registration menu is your District Name, District Number, ESC Region, and District Status. As long as District Status is showing “Open” you can make changes to the registration. You have not completed the registration until the District Status shows “Closed.” Adding a Student. If you have new students to add, click on “Student Records” [ Screen shot start: ] Description Start: Student List page of Annual Deafblind Child Count Description End: and then “Add Student” to fill in their information. [ Slide start: ] Contents read by VoiceOver Students who are deafblind should be included on this registration. Students with multiple disabilities that include visual impairment and an auditory impairment should be included on this registration. [ Screen shot start: ] Description Start: Student Data page of Annual Deafblind Child Count Description End: Dropping a Student. If a student is no longer being served in this district, click on their name, and then click the blue statement at the very bottom of the screen, under the “Accept” button. The system will drop the student from the 2018 registration list and move them to the archive list. [ Slide start: ] Contents read by VoiceOver If a student is no longer eligible for the DeafBlind Child Count, please specify the reason for dropping this eligibility. [ Slide start: ] Contents read by VoiceOver Exceptions for Students without Unique ID Numbers. Infants without Unique Texas ID numbers can now can be added by just entering the last four numbers of their Social Security Number. If you have a student without a Texas Unique ID who is not an infant, you can still register that student by calling Brian Sobeck at 512-206-9225. [ Screen shot start: ] Description Start: Main menu page of Annual Deafblind Child Count Description End: Student Records. Click the Student Records button. [ Screen shot start: ] Description Start: Student List page of Annual Deafblind Child Count Description End: Click on each student and check that their information is updated and accurate. [ Screen shot start: ] Description Start: Student Data page of Annual Deafblind Child Count Description End: Possible responses are found in drop-down boxes on the student information page. Continue for each student. Please carefully enter parent information, as this may have changed. There is a glossary with definitions for each data point, indicated by a question mark in a blue circle. [ Screen shot start: ] Description Start: Glossary page of Annual Deafblind Child Count Description End: Please consult that glossary if you have questions on how to fill out a field. [ Screen shot start: ] Description Start: Online version of Consent form in English Description End: Consent. The form titled “CONSENT FOR RELEASE OF CONFIDENTIAL INFORMATION FROM THE REGISTRATION OF STUDENTS WITH VISUAL IMPAIRMENT AND THE TEXAS DEAFBLIND CHILD COUNT” found at-- www dot tsbvi dot edu, slash images, slash outreach, slash consent, dot pdf-- must be used to obtain the parental consent. This form can be viewed and downloaded in English, Spanish and Vietnamese. [ Screen shot start: ] Description Start: Student Data page of Annual Deafblind Child Count Description End: Visual Impairment and Hearing Impairment Status. The format and order of the listings under Visual Impairment and Hearing Impairment have changed. Please double check that all appropriate boxes have been checked off. Teacher of Students with Visual Impairment Assigned to Student. Give the name of the specific Teacher of Students with Visual Impairment, TVI, meeting the IEP goals for this student. [ Slide start: ] Contents read by VoiceOver Please do not enter all students from a district under one name if there are multiple TVIs. [ Screen shot start: ] Description Start: Student Data page of Annual Deafblind Child Count Close-up of Teacher of the Deaf and Hard of Hearing fields Description End: Teacher of the Deaf and Hard of Hearing Assigned to Students. Give the name of the specific Teacher of the Deaf and Hard of Hearing, TODHH, or AI teacher, who is meeting the IEP goals for this student. [ Screen shot start: ] Description Start: Student Data page of Annual Deafblind Child Count Close-up of Teacher of Last Statewide Assessment Taken field and drop-down menu Description End: Last Statewide Assessment Taken. These fields have changed as options have changed. Please note which assessment the student took most recently. Your choices are the STAAR, STAAR with Accommodations, STAAR L, which is being phased out, the STAAR Alt 2, or note that this student didn't take statewide assessment due to their age or grade. [ Slide start: ] Contents read by VoiceOver For students who took the STAAR Alt 2, mark whether it was scored, or the student was designated as having NAAR, No authentic academic response. [ Screen shot start: ] Description Start: Student Data page of Annual Deafblind Child Count Close-up of Accept button at bottom of the page Description End: Accept. If you do not click “Accept” at the bottom of the page after entering each student’s information, all of your work will be lost! [ Slide start: ] Animated button with text read by VoiceOver So, please, click "Accept" [click] and save all your work. [dramatic organ music & applause]. [ Screen shot start: ] Description Start: Main menu page of Annual Deafblind Child Count District Student List Report button is highlighted Description End: Close District Data. Once all student information is complete, return to the main menu. Click “District Student List Report” and download your data. Multiple formats are available. [ Slide start: ] Contents read by VoiceOver Click “Close All Entry for District” on the left. You must close all entries before the Superintendent can approve a district’s registration data. [ Slide start: ] Contents read by VoiceOver Deadlines. The information added should represent a snapshot of the current student body on January 1, 2018; or the first day school reconvenes after the winter break. The deadline for turning in this information is January 31, 2018. [ Slide start: ] Description Start: Logo for Texas School for the Blind & Visually Impaired Description End: Chapter 4. Registering Students Receiving Accommodations through Section 504 [ Slide start: ] Description Start: Title: Registration of Students with Visual Impairment Receiving Accommodations through Section 504 Content: TSBVI logo Description End: Cyral: Let’s look at the Annual Registration of Students with Visual Impairment who are Receiving Accommodations under Section 504. These are students who are not enrolled in special education but their 504 committee has determined that they are eligible for services as having a visual impairment and the requirements and the data required are a little bit different in this section. [ Slide start: ] Contents read by VoiceOver Section 504 Information. It is the responsibility of the District 504 Coordinator to identify these students and provide the requested information. Because the student does not receive special education services, it is not the responsibility of a Teacher of Students with Visual Impairment. Each student should have an eye report on file with the Section 504 Coordinator. The report is not required to be on the State Eye Report form, but must contain the information included on that form. [ Screen shot start: ] Description Start: Online version of State of Texas Interagency Eye Examination Report Description End: A copy of the form is available on the ESC 10 website-- www, dot region10, dot org, slash r10website, slash assests, slash File, slash eyeexam, dot pdf-- or the HHSC website-- hhs, dot texas, dot gov, slash laws, dash regulations, slash forms, slash 2000, dash 29-99, slash Form, dash, 2001, dash Interagency, dash Eye, dash Examination, dash Report-- [ Slide start: ] Contents read by VoiceOver Whatever the 504 Committee has accepted as documentation of visual impairment is acceptable if it meets that eye report criteria. It is the responsibility of the 504 Committee to determine if the eye report is current. Students included in this registration are eligible to receive Federal Quota materials provided through the American Printing House for the Blind. These materials may be used to provide the accommodations decided on by the 504 Committee. [ Slide start: ] Contents read by VoiceOver The Committee Chair may place orders from the APH online ordering system through the Texas Instructional Materials Resource Center at the Texas School for the Blind and Visually Impaired website-- www, dot tsbvi, dot edu-- [ Screen Shot start: ] Description Start: Content: 504 Registration login page Description End: Getting Started with Section 504 Registration. Use the same login page as the one for the Annual Registration of Students in Texas with Visual Impairment. The separate passwords for each area will separate the information. The login is the six-digit county district number without the hyphen. Enter the six digits only. [ Slide start: ] Contents read by VoiceOver The Section 504 Registration password is included in the email received by the Special Education Director the first week of December. [ Screen shot start: ] Description Start: Main menu page of 504 Registration Description End: Registration Menu. At the top of the registration menu is your District Name, District Number, ESC Region, and District Status. As long as District Status is showing “Open” you can make changes to the registration. You have not completed the registration until the District Status is showing "Closed". There are a variety of Action Buttons. [ Screen shot start: ] Description Start: Student List page of 504 Registration Description End: Student Records takes you to a list of students who were on the registration last year. [ Screen shot start: ] Description Start: Student Data page of 504 Registration Description End: "Add Student" allows you to add a student from this page. [ Screen shot start: ] Description Start: Main menu page of 504 Registration Description End: "Close All VI Reg Entry for District" changes the district status from “Open” to “Closed.” "District Student List Report" allows you to create and print two different kinds of lists of students currently on the registration in your district. [ Screen shot start: ] Description Start: Glossary page of 504 Registration Description End: "Glossary" takes you to definitions of the various terms used in the registration data fields [ Screen shot start: ] Description Start: Entry Instructions page of 504 Registration Description End: There are also directions in the main body of the page for how to edit existing students. [ Screen shot start: ] Description Start: Main menu page of 504 Registration Description End: Adding a Student. If you have new students to add, click on “Student Records” [ Screen shot start: ] Description Start: Student List page of 504 Registration Description End: and then “Add Student” to fill in their information. [ Screen shot start: ] Description Start: Student Data page of 504 Registration Description End: Dropping a Student. If a student is no longer being served in this district, click on their name and then click the blue statement at the very bottom of the screen under the “Accept” button. The system will drop the student from the 2018 registration list and move them to the archive list. [ Screen shot start: ] Description Start: Student Data page of 504 Registration Close-up of Reading Media fields Description End: Primary Reading Medium. If the student typically reads print, their primary reading medium is visual. For students with more significant visual impairment who read most of their instructional materials in braille, please indicate that as their primary reading medium. [ Screen shot start: ] Description Start: Online view of Consent Form Description End: Consent. The form titled “CONSENT FOR RELEASE OF CONFIDENTIAL INFORMATION FROM THE REGISTRATION OF STUDENTS WITH VISUAL IMPAIRMENT AND THE TEXAS DEAFBLIND CHILD COUNT”- found at-- www, dot tsbvi, dot edu, slash images, slash outreach, slash consent, dot pdf-- must be used to obtain the parental consent. This form can be viewed and downloaded in English, Spanish and Vietnamese. [ Screen shot start: ] Description Start: Student Data page of 504 Registration Description End: [ Screen shot start: ] Description Start: Student Data page of 504 Registration Close-up of Accept button at bottom of the page Description End: Accept. If you do not click “Accept” at the bottom of the page after entering each student’s information, all of your work will be lost! [ Slide start: ] Animated button with text read by VoiceOver So, please, click "Accept" [click] and save all your work.  [dramatic organ music & applause]. [ Screen shot start: ] Description Start: Main menu page of 504 Registration District Student List Report button is highlighted Description End: Close District Data. Once all student information is complete, return to the main menu. Click “District Student List Report” and download your data. Multiple formats are available. [ Slide start: ] Contents read by VoiceOver Click “Close All Entry for District” on the left. You must close all entries before the Superintendent can approve a district’s registration data. [ Slide start: ] Contents read by VoiceOver Deadlines. The information added should represent a snapshot of the current student body on January 1, 2018; or the first day school reconvenes after the winter break. The deadline for turning in this information is January 31, 2018. [ Slide start: ] Description Start: Logo for Texas School for the Blind & Visually Impaired Description End: Chapter 5. The Superintendent’s Approval Process [ Slide start: ] Description Start: Title: Superintendent Approval Process Content: TSBVI logo Description End: Cyral: The final act for each district is to approve and accept each registration, and get the superintendent’s approval. This is the easiest step possible and it’s all outlined in the following slides. [ Slide start: ] Contents read by VoiceOver VoiceOver: Superintendent’s Approval is to be done electronically. The Superintendent will be notified and provided with a password by email, early in February, of a date when their page is open. The Superintendent will enter the password and six-digit county district number on the same page as the Texas DeafBlind Child Count login. [ Slide start: ] Contents read by VoiceOver The password causes the application to go to the page for the Superintendent’s approval signature. [ Screen shot start: ] Description Start: Main menu page of Superintendent Approval Description End: The following must be true in order for the Superintendent to close. Annual Registration of Students in Texas with Visual Impairment must be "closed." Registration of Students with Visual Impairment Receiving Accommodations through Section 504 must be "closed." The Texas DeafBlind Child Count must be "closed." [ Slide start: ] Contents read by VoiceOver If all the data for the district has been entered, the Superintendent’s page will say “Ready.” If the data entry is not complete, the Superintendent’s page will say “Pending.” The application gives the Superintendent a chance to download the district’s data, if they choose. The data will remain available in a read-only document. [ Slide start: ] Contents read by VoiceOver The Superintendent marks the box that affirms that the data is correct to the best of their knowledge. [ Slide start: ] Contents read by VoiceOver Confirmation codes. The following values are the fingerprints of your district’s data. Should there ever be a question as to the content of your district’s data, at the time you approved it, you will be able to demonstrate precisely what you approved by using your data to receive these fingerprints. [ Slide start: ] Description Start: Logo for Texas School for the Blind & Visually Impaired Description End: Chapter 6. Final Tips for Everyone [ Slide start: ] Description Start: Title: Final Tips for Everyone Content: TSBVI logo Description End: [ Slide start: ] Contents read by VoiceOver VoiceOver: Final Tips for Everyone. The Annual Registration of Students in Texas with Visual Impairment, the Texas DeafBlind Child Count, and the Registration of Students Receiving Accommodations through Section 504 are all online registrations. All three counts must be closed, even if there are no students to report. Each screen has a help menu, and you can always refer to the glossary for assistance. [ Slide start: ] Contents read by VoiceOver Questions? First reach out to your region’s Education Service Center for any help you need on this year’s counts. Their contact information will be provided in the email notification you will receive. [ Slide end: ] Brian: Thank you for joining us. We hope your registration process goes smoothly. If you have any questions, please do not hesitate to contact us. Cyral: Or contact Brian. 512-206-9225. [ Slide start: ] Description Start: Title: Thank you for joining us! Content: Annual Registration of Students in Texas with Visual Impairment & the Texas Deafblind Child Count November 2017 Presented by Cyral Miller, TSBVI Outreach Director, millerc@tsbvi.edu Brian Sobeck, Systems Support Specialist, sobeckb@tsbvi.edu Description End: VoiceOver: This has been a presentation of TSBVI Outreach Programs. [ Slide end: ] [music] Fade up from black. Animation: Text for TSBVI transform into braille cells for TSBVI. Fade to black.